Procedures on how to prepare your mobility documentation – documents to download 22/23

Below we present the order of preparation of documents for going on foreign internships. The following points are intended for people who have already completed an application, have qualified for the Erasmus + program, found a specific company where they will do internships and are preparing to leave.

The procedure for preparing documents should be started at least 3 weeks before the start date of the internship.

For applicable forms, look to the right side of this page.

Your mobility documents, including your mobility permit, should be prepared in the following order:

Step 1  

  •  find an international employee who will enable you to do your internship in their company,

  •  submit the “Internship confirmation statement” (the original document or a scan of the document signed by the employee) in which the employee defines the terms of your internship to the SCC,

  •  submit the “Learning Agreement Student Mobility for Traineeships” the original document or a scan of the document signed by the employee).

Send the documents listed above via e-mail to: praktykierasmus@uek.krakow.pl As soon as the SCC accepts your documents, you can send us the documents from Step 2.

Step 2

After fulfilling Step 1, you will need to provide us with the following documents:

  • A statement on the number of your Euro bank account – “Euro bank account” – in the form of a scan,

  • “Pre-traineeship statement” – in the form of a scan,

  • Agreement for processing of your personal data – “GDPR” – in the form of a scan, the original document attached to your agreement,

  • Confirmation on entering your mobility into the Odyseusz system – in the form of a scan,

  • Certificate of graduation - graduates (students should include a confirmation of their active student status obtained from their dean’s office) -– in the form of a scan,

  • A copy of your EHIC card (obligatory for students, optional for graduates),

  • Euro 26 insurance including health, liability, and accident insurance (general terms and conditions of your insurance must cover the cost of medical aid provided in the case of SARS-COV-2 infection) – in the form of a scan along with details of your insurance package,

  • Printout of your OLS  language aptitude test – in the form of a scan.

As soon as we verify your documents, Student Career Centre will e-mail you your agreement in a PDF file. You need to print out and sign two copies and send back to us along with a printed and signed GDPR statement.

Mail your agreement to:

Akademickie Centrum Kariery - Uniwersytet Ekonomiczny w Krakowie, Rakowicka 27, 31-510 Kraków

Alternatively, you may bring the agreement in person to the University’s Secretariat. Make sure that your agreement is enclosed and sealed in an envelope with the SCC mailing address on it. The Secretariat is located in the Gardener’s house by the entrance gate by ul. Rakowicka. Office hours are 8.30 a.m. till 3.00 p.m. Monday to Friday. While visiting the Secretariat, keep in mind all the current sanitary regulations.